Does your IT department have a security strategy for your in-house mobile devices, loaner technology, and Bring-Your-Own Device (BYOD) participants? If not, then your company might be at risk for extremely damaging data leaks, file loss, and digital attacks. This is why it is critical for your business to invest in mobile device management (MDM) software. These security solutions can help you keep track of your tech inventory, enforce restrictions, and protect data from unauthorized users.

 

Keeping Inventory

 

Can you company match serial numbers to hardware? Would you notice if something is missing, and would you be able to pinpoint who was responsible for a missing piece of technology? MDM software can help you keep track of your device inventory, allowing you to see lists of serial numbers, their corresponding device models, and what specs each device has. You can group inventory by department and individual users, making it easy to keep track of accountability.

 

This inventory system can be particularly useful for companies that use loaner devices. Employee checkout information can be linked with your MDM. If a device is damaged or lost, you will be able to see who used the device last. This accountability system can also help your IT department. They can load software profiles appropriate for this employee’s clearance level. Profile groups such as sales, inventory, operations, and management can keep role-specific materials separate based on levels of access.

 

Setting Restrictions

 

MDM software allows IT departments to mass deploy security changes to a number of mobile devices at once. For example, an administrator might want fifty employees to change their passwords after a security scare. The administrator can deploy new security restrictions, prompting device users to change their passwords immediately. You can even fine tune these security prompts, requiring complex passwords with numbers, symbols, and a minimum character count.

 

IT departments can also define network settings, so that employees aren’t using mobile devices in unsafe public networks. You can deploy VPN and secure network settings to user devices, without having to give secure server credentials to your employees. You can restrict app usage on particular devices, which can prevent employees from getting distracted or accidentally leaking information. For example, your tablets and smartphones can have a social media block, so that people cannot check Facebook or share things on Twitter at work.

 

Deploying Content

 

Think about how your employees retrieve documents that are necessary for work. Do they log into their email through a browser and download confidential information to their devices? What types of apps are they reviewing these files in? Are they downloading random third-party apps to view and make changes to a document, or are employees using secure, work authorized app? The great thing about MDM deployment is that you can send out files and app en masse. Your employees will receive this content at the same time, ensuring that everyone is on the same page. This gives your company greater control over standardizing content.

 

With mobile device deployment, you don’t have to worry about employees working off old or obsolete drafts and apps, especially in BYOD environments. Additionally, you don’t need to worry about unauthorized app usage, since you are pushing app tools directly to their mobile devices. MDM deployment gives your employees a single source for work materials. Standardization is important to your company’s success, whether its IT security, remote office policy, or setting up a virtual phone system.

 

Remember to work with your IT department to craft a secure and sound mobile device strategy. MDM software can help you manage inventory and track missing or stolen devices. These solutions can provide you a great deal of security by enforcing batch restrictions and content deployment.